Description Project 1 Project Project Description Note: This exercise does not focus on RESULTS b ...
Description Project 1 Project Project Description Note: This exercise does not focus on RESULTS but STRATEGY! You are hired by a company as a Project Manager. You were highly recommended for your ability to manage projects of all sizes with thoroughness and excellence! Based on the company's Mission Statement and general organizational structure, you will select an appropriate project that will result, if managed well, in an exponential increase in the company's profitable revenue. You only have 6 months to accomplish this urgent assignment. What project will you choose, how will you assign a Project Manager, how will you decide who will do what, what are the steps you will take to ensure success, what risks do you foresee, what resources are at your disposal and so forth. You will turn in weekly reports showing that you fully understood and are able to incorporate each week's topics into your assignment. In week 4 you will write a two to four page report containing the learning you have acquired regarding project management and identify the qualities and management skills that an effective manager should have. All assignments should be submitted as no later than Sunday of each week and be clearly labeled using the following format: Your Name, Report # (1, 2, or 3), Week # (1, 2, 3 or 4). We will work this through as we go along and there will be ample opportunity for questions... Relax! Be as creative as you can! Have fun! Do a great job! Keep in mind that this experience could play a big part in your real life employment! Progress Tracking Schedule Week 1 You will: 1. Select a company and name a project you would like to work on. (Sample projects are: planning a wedding, implementing a medical information system, modernizing a factory, hosting a conference, designing and producing a brochure, rebuilding houses after a natural disaster, consolidating two companies, or even building a tree house.) 2. Focus the project based on the company mission and anticipate the outcome. 3. Create and turn in three (3) major reports: Report 1 - The Strategic Management Process Report (Sample in Figure 2.1, pg. 30) Report 2 - The Project Proposal Form Report (Sample in Figure 2.4A, pg. 45) Report 3 - The Risk Analysis Report (Sample in Figure 2.4B, pg. 45) Week 2 You are required to identify the departments that are accountable for the project. Create and turn in three (3) major reports: Report 1 - Create a dedicated project team organizational chart showing the major dedicated departments (divisions) or responsible titled personnel in the project (Sample in Fig.3.2, pg.72). Report 2 - Establish (Estimate) a Project timeline and Cost breakdown sheet for your project (Sample in Fig.5.1, pg.138). Sample estimate of cost includes direct costs such as labor, materials, equipment, and other, project overhead costs, and general and administrative overhead costs (see chapter 5, pg. 144). Report 3- Create an Activity-on-node (AON) network diagram. (See figures 6.5, 6.6, 6.7, and 6.8 on pages 171-175.) Week 3 1. Report 1: Establish the types of resource constraints that exist for your project? State these facts in your report. (See Chapter 8, pages 255-256.) 2. Report 2: Using your original planned costs from Report 2 of Week 2 (estimate), A. Create a time-phased budget baseline. (See figures 8.13 and 8.14, pg. 275-276.) B. Recalculate the time-phased budget to include an extra seven (7) days of work due to a shortage in labor. Estimate your new labor rate to be 1.5% + original labor rate. Estimate material costs to include seven (7) additional days. For example, if you are renting a truck or construction equipment, you must include seven (7) additional days of rent. However, you may shift resources and keep the rental to be the same. You will have to make decisions to keep the project at budget or over. Complete and create a time-phased work package. (See figures 8.13 and 8.14, pg. 275-276.) 3. Report 3: What major hats do you see the project manager changing as the project develops? Week 4 Using APA formatting for the paper and references, write a two to four page report containing the following information: The learning you have acquired regarding project management. Identify the qualities and management skills that an effective manager should have. Submit this assignment as a single Word document. 5 attachments Slide 1 of 5 attachment_1 attachment_1 attachment_2 attachment_2 attachment_3 attachment_3 attachment_4 attachment_4 attachment_5 attachment_5 UNFORMATTED ATTACHMENT PREVIEW No Service 9:09 PM 88% Project Management: The Managerial Process, 7th Edition Aa 1» Q ? 2.1 The Strategic Management Process: An Overview LO 2-2 Identify the significant role projects contribute to the strategic direction of the organization. Strategic management is the process of assessing “what we are” and deciding and implementing “what we intend to be and how we are going to get there.” Strategy describes how an organization intends to compete with the resources available in the existing and perceived future environment. Two major dimensions of strategic management are responding to changes in the external environment and allocating scarce resources of the firm to improve its competitive position. Constant scanning of the external environment for changes is a major requirement for survival in a dynamic competitive environment. The second dimension is the internal responses to new action programs aimed at enhancing the competitive position of the firm. The nature of the responses depends on the type of business, environment volatility, competition, and the organizational culture. Strategic management provides the theme and focus of the future direction of the organization. It supports consistency of action at every level of the organization. It encourages integration because effort and resources are committed to common goals and strategies. See Snapshot from Practice 2.1: Does IBM's Watson's Jeopardy Project Represent a Change in Strategy? It is a continuous, iterative process aimed at developing an integrated and coordinated long-term plan of action. Strategic management positions the organization to meet the needs and requirements of its customers for the long term. With the long-term position identified, objectives are set, and strategies are developed to achieve objectives and then translated into actions by implementing projects. Strategy can decide the survival of an organization. Most organizations are successful in formulating strategies for what course(s) they should pursue. However, the problem in many organizations is implementing strategies—that is, making them happen. Integration of strategy formulation and implementation often does not exist. The components of strategic management are closely linked, and all are directed toward the future success of the organization. Strategic management requires strong links among mission, goals, objectives, strategy, and implementation. The mission gives the general purpose of the organization. Goals give global targets within the mission. Objectives give specific targets to goals. Obiectives give rise to formulation of strategies to reach obiectives. Finally, strategies : C – IK 29 No Service 9:09 PM 88% ? Project Management: The Managerial Process, 7th Edition Aa J» Q puccio un muižauzat. uavgimanažumruqunupuvugu amourg MDIUI, objectives, strategy, and implementation. The mission gives the general purpose of the zation. Goals give global targets within the mission. Objectives give specific targets to Objectives give rise to formulation of strategies to reach objectives. Finally, strategies e actions and tasks to be implemented. In most cases the actions to be taken represent ts. Figure 2.1 shows a schematic of the strategic management process and major activities ed. Review/revise mission What are we now? External environment- opportunities and threats Internal environment- strengths and weaknesses Set strategy and objectives What do we intend to be? Portfolio of strategic choices 3 Strategy implementation Project selection How are we going to get there? Projects FIGURE 2.1 Strategic Management Process Activities of the Strategic Management Process pical sequence of activities of the strategic management process is outlined here; a ption of each activity then follows: : C - ? 29 Sources and Solicitation of Project Proposals As you would guess, projects should come from anyone who believes his or her project will add value to the organization. However, many organizations restrict proposals from specific levels or groups within the organization. This could be an opportunity lost. Good ideas are not limited to certain types or classes of organization stakeholders. Encourage and keep solicitations open to all sources-internal and external sponsors. Figure 2.4A provides an example of a proposal form for an automatic vehicular tracking (Automatic Vehicle Location) public transportation project. Figure 2.4B presents a preliminary risk analysis for a 500-acre wind farm. Many organizations use risk analysis templates to gain a quick insight of a project's inherent risks. Risk factors depend on the organization and type of projects. This information is useful in balancing the project portfolio and identifying major risks when executing the project. Project risk analysis is the subject of Chapter 7. Project Proposal Form Date: Jan 22, 2xxx Proposal # 11 Sponsor J. Moran Project classification? Strategic Infrastructure_X Compliance What business problem does the project solve? Increase customer satisfaction through kiosk and Web site for bus, streetcar, and fast rail Enhance driver and traveler safety Hyperlink to: AVL.tri-met.org How does this project align with our organization strategy? Increase customer ridership through better passenger travel planning & scheduling decisions Faster response to accidents What are the major deliverables of the project? GPS vehicle tracking system, Internet access, schedule screen What is the impact of not doing this project? Not meeting ridership goals What are the three major risks for this project? Cost overruns Integration of fast rail, bus, and streetcar systems Hacking system How will we measure success? Increased ridership Customer satisfaction Meeting budget and schedule Yes X No Will this project require internal resources? Yes X No Available? What is the estimated cost of the project? $10 million How long will this project take? 22 Weeks Oversight action: Accept X Return Sianature XXXXXX Date: Feb. 7, 2xxx Project Proposal Form Date: Jan 22, 2xxx Proposal # 11 Sponsor J. Moran Project classification? Strategic Infrastructure_X Compliance What business problem does the project solve? Increase customer satisfaction through kiosk and Web site for bus, streetcar, and fast rail Enhance driver and traveler safety Hyperlink to: AVL.tri-met.org How does this project align with our organization strategy? Increase customer ridership through better passenger travel planning & scheduling decisions Faster response to accidents What are the major deliverables of the project? GPS vehicle tracking system, Internet access, schedule screen What is the impact of not doing this project? Not meeting ridership goals What are the three major risks for this project? Cost overruns Integration of fast rail, bus, and streetcar systems Hacking system How will we measure success? Increased ridership Customer satisfaction Meeting budget and schedule Yes XI No I Will this project require internal resources? Yes x No O Available? What is the estimated cost of the project? $10 million How long will this project take? 22 Weeks Oversight action: Accept Return Signature ?????? Date: Feb. 7. 2xxx FIGURE 2.4A A Proposal Form for an Automatic Vehicular Tracking (AVL) Public Transportation Project Brief Risk Assessment Purpose: To draw attention to apparent project risks that will need management attention. What are the four major risks of this project? 1. Government incentives curtailed 2. Land use injunction 3. Energy price decrease 4. New import tax overruns Integration of fast fall, bus, and streetcar systems Hacking system How will we measure success? Increased ridership Customer satisfaction Meeting budget and schedule Yes / No Will this project require internal resources? Yes x No Available? What is the estimated cost of the project? $10 million How long will this project take? 22 Weeks Oversight action: Accept X Return Signature XXXXXX Date: Feb. 7. 2xxx FIGURE 2.4A A Proposal Form for an Automatic Vehicular Tracking (AVL) Public Transportation Project Brief Risk Assessment Purpose: To draw attention to apparent project risks that will need management attention. What are the four major risks of this project? 1. Government incentives curtailed 2. Land use injunction 3. Energy price decrease 4. New import tax Rank risks above by “probability" and "impact on the chart below by High, Medium or Low. Risk Intensity Rating Risk Probability Impact High High Medium High 1. Government incentives curtailed 2. Land use injunction 3. Energy price decrease 4. New import tax Medium Medium Low High Check other project risk factors: Complexity Low Resource skills Good x Technology Low Average X Okay Average x High Lacking High Reviewed by Rachel Date April 1, 2xxx FIGURE 2.4B Risk Analysis for a 500-Acre Wind Farm In some cases organizations will solicit ideas for projects when the knowledge Moto 1 Purchase answer to see full attachment Explanation & Answer: 4 Questions User generated content is uploaded by users for the purposes of learning and should be used following Studypool's honor code & terms of service.
